2024 Vendor Registration - Food Vendors
Registration Opens January 8, 2024

The KLMF 2024 Vendor Application Period is Closed

Important Dates

March 31, 2024* – Deadline Vendor Application Submission
(*The deadline may be extended if all the vendor spots are not filled)

April 15, 2024 – Successful Applicants Notified of Conditional Selection

Eligibility and Selection Criteria

In 2023, the Kemptville Live Music Festival (KLMF) welcomed approx. 20,000 visitors over four days in July. We are planning for another successful Festival in July 2024. This year’s event will be held over 4 days, July 18-21, at the Festival site at Kemptville College.

The KLMF is committed to providing our guests with a phenomenal selection of high-quality foods and beverages during the Festival and a unique Vendor Village experience. This year, the KLMF will continue to build on the past success of the Vendor Village and will host a diverse group of Food Vendors.

All applications will be assessed by the KLMF Vendor Jury. Applicants must provide a complete list of all food and beverage items that will be sold (e.g. a menu). It is recommended that applicants also provide photos of their Food Trucks/trailers.

The Jury will consider several factors, including:

Food and Beverage Products

• Relevance to the Festival theme and experience;
• Interest to Festival guests; and,
• Diversity and uniqueness.

Other Criteria

• Preference will be given to returning Food Vendors who have "good standing" with the KLMF;
• To avoid duplication of similar menu items, KLMF reserves the right to limit the sale of certain items; and,
• Successful applicants should have food service experience in a high-traffic event and have self-contained food trailers/trucks.

The decisions of the KLMF jury are final.

Hours of Operation for Food Vendors

Food Vendors must commit to being on site and open for business during the following “open” hours:

• Thursday July 18: 4pm – 11pm
• Friday July 19: 4pm - 11pm
• Saturday July 20: 1pm - 11pm
• Sunday July 21: 11am - 5:30pm

Vendors normally have access to the Festival grounds one (1) hour before opening to prepare their Vendor space.

Set-Up

Set-up is Thursday July 18 from 8am - 3pm

Fees and Services

The fee to participate is $600 ($531 + $69 HST). This fee includes:

• Food Vendor space in the Vendor Village (the size of the space depends on the size/type of vendor vehicle);
• Access to KLMF power and potable water supply (including grey water disposal)
• Two passes (2) to the festival;
• Free access to dedicated Vendor Wi-Fi;
• Access to the free public parking spaces;
• Food Vendor business name and location on the Festival program map and on the website; and,
• Support of the dedicated Festival Vendor Care Team- including receiving a copy of the KLMF Vendor Kit.

Please note the following:

• Additional passes (for additional staff) are available, free of charge, from KLMF;
• Food Vendors are required to provide their own shelter. Keep in mind that we are an outdoor event. Materials for display and weatherproofing are not provided.

Restrictions on Cooking inside a Tent

North Grenville Fire Services prohibits cooking (that produces greasy fumes- e.g. deep frying) inside a tent, unless there are approved ventilation and fire suppression systems in place.

If your setup includes cooking inside a tent, please ensure that you are compliant with all requirements.

North Grenville Fire Services uses the TSSA safety standards. You are encouraged to visit the TSSA website for more information:
https://www.tssa.org/food-truck-safety

How to Apply

• Complete and submit the online application form
• Applications must be received by midnight (Kemptville time) on March 31, 2024

If You Are Accepted as a Food Vendor

• Successful Food Vendor Applicants will be notified, by e-mail, of their conditional acceptance by April 15, 2024.
• The conditional acceptance e-mail will include instructions on how to finalize the application process. The following must be provided by the Food Vendor by the due dates to maintain their selection as a Vendor:
  • Payment of $600 ($531 + $69 HST) by May 15, 2024;
  • Proof that a Health Unit Food Vendor Application was submitted to the local Health Unit by June 15, 2024; and,
  • Proof of $2M Liability Insurance by June 15, 2024.
• Food Vendors agree, as a condition of acceptance, to abide by all KLMF guidelines, rules and policies, including those outlined in the KLMF 2024 Vendor's Kit (which will be provided to all Vendors in advance of the Festival).
• Failure to send full payment by the deadline, or meet any other conditions, may result in withdrawal of the Food Vendor's conditional selection.

The shuttle departs from the W.B. George Centre on campus at noon and returns at approximately 3pm.

Rideau Woodland Ramble. The big idea of the Ramble was sparked by two things - a long term dream to share gardening experiences with other gardeners and collectors, and the spectacular impact of the ice storm of 1998.

The gardens at Rideau Woodland Ramble are the result of years of evolution, experimentation and discovery. They fall into several main zones, almost all in some context of shade and woodland. Six distinct areas showcase a variety of pleasures. Japanese maples, Rhododendrons, Azaleas, Hostas, grasses, dwarf conifers, trees shrubs and perennials. The Lake Ramble, the Labyrinth, The Totem Trail and so much more to see on this visit.  All of the gardens are interconnected with trails and walkways. The gardens are planted to exhibit, both structure, or the "bones" that hold them together, succession planting to assure interest from first melt to first snow. In 2012, the Ramble added a Pavilion gateway to one of the gardens which is featuring the Garden and Wildlife Art of Dave Dunn.

2015 Garden Tourism Award – Canadian Garden Centre Destination of The Year

https://www.rideauwoodlandramble.com/

Blue Gypsy Wines is owned and operated by husband and wife team Louis Gall and Claire Faguy.  Several years in the making, the winery opened its’ doors in October 2011 in Oxford Mills, Ontario, about 45 minutes south of Ottawa. The winery is situated on 62 acres of fertile, pesticide-free farmland, formerly part of an 1800’s apple orchard.  We are currently planting a wide variety of fruits so that Blue Gypsy Wines will eventually be able to grow much of the fruit it uses, making it a truly local fruit wine product.  To date we have planted cherries, plums, pears, Asian pears, cider apples, strawberries, raspberries, blackberries, black currants and rhubarb.

In keeping with our low-impact approach to fruit-wine making, Blue Gypsy Wines will try to operate completely off-grid but ma connect eventually to feed surplus energy back into the grid. The winery’s building is constructed of metal for minimal maintenance, has radiant in floor heating and is powered by solar panels and a generator.

https://blue-gypsy-wines.myshopify.com/

 Green Gables Vineyard has planted 4000 “winter hardy, cold climate” vines.  These remarkable varieties have withstood temperatures of below -35 degrees and have created some very special wines based on the unique “terroir.” The vineyard is situated next to a climate modifying hillside, surrounded by a mature forest and has lots of southern exposure. The soil (rocky with sandy loam and a limestone base, is not unlike that of the Bordeaux region of France. Like this region, the vineyard is also on relatively flat land. The winters here challenge the vines and bring out the very best quality of these varieties.

http://www.greengablesvines.ca/