2024 Vendor Registration - Artisan Vendors
REGISTRATION OPENS JANUARY 8, 2024
The KLMF 2024 Vendor Application Period is Closed
Important Dates
March 31, 2024* – Deadline Vendor Application Submission
(*The deadline may be extended if all the vendor spots are not filled)
April 15, 2024 – Successful Applicants Notified of Conditional Selection
Eligibility and Selection Criteria
In 2023, the Kemptville Live Music Festival (KLMF) welcomed approx. 20,000 visitors over four days in July. We are planning for another successful Festival in July 2024. This year’s event will be held over 4 days, July 18-21, at the Festival site at Kemptville College.
The KLMF is committed to providing our guests with a wide variety of artisan vendors and a unique Vendor Village experience. This year, the KLMF will continue to build on the past success of the Vendor Village and is planning on hosting a diverse group of Artisan Vendors. All applications will be assessed by the KLMF Vendor Jury. Applicants must provide a complete list of products that will be sold, along with the layout and presentation of the Vendor booth (10' x 10' or 10' x 20' space).
The Jury will consider several factors, including:
Artisan Products
- Relevance to the Festival theme (e.g. preference to handmade, handcrafted, and/or local goods);
- Interest to Festival attendees; and,
- Product uniqueness.
Other Criteria
- Preference will be given to returning Artisan Vendors who have "good standing" with the KLMF;
- To avoid duplication of similar work, the Jury reserves the right to limit the sale of certain items (i.e. we will avoid having Vendors selling the same products).
The decisions of the Jury are final.
Hours of Operation for Artisan Vendors
Artisan Vendors must commit to being on site and open for business during the following “open” hours:
- Thursday July 18: 4pm - 9pm*
- Friday July 19: 4pm - 9pm*
- Saturday July 20: 1pm - 9pm*
- Sunday July 21: 11am - 5:30pm
[*Artisan Vendors must stay open until dusk (~9 pm), but can remain open until closing (~11 pm Thurs-Sat) if they have sufficient lighting]
Vendors normally have access to the Festival grounds one (1) hour before opening to prepare their Vendor space.
Set-Up:
Set-up is Thursday July 18 from 8am - 3pm
Fees and Services
The fee to participate is $300 ($266 + $34 HST). This fee includes:
- Two passes (2) to the festival;
- Vendor space of approximately 10’ x 10’ in the Festival Village;
- Free access to dedicated Vendor WiFi;
- Access to the free public parking spaces;
- Vendor business name and location on the Festival program map and on the website; and,
- Support of the dedicated Festival Vendor Care Team- including receiving a copy of the KLMF Vendor Kit.
Please note the following:
- Additional passes (for additional staff) are available, free of charge, from KLMF;
- Vendors are required to provide their own shelter. Keep in mind that we are an outdoor event. Materials for display and weatherproofing are not provided.
- Electricity will be made available, at no cost, for lighting and other small consumption uses (e.g. fans, lighted displays, etc.).
Requesting a Double Space (10’ x 20’)
KLMF may offer Artisan Vendors, who are conditionally accepted for the 2024 Festival, the opportunity to have a double sized Vendor space (10' x 20'). The fee for the space is two times (2x) the normal fee.
The availability of double spaces depends on the number of Artisan Vendors, the layout of the Vendor Village, and other factors.
KLMF will inform Artisan Vendors of the availability of double spaces in late April 2024.
How to Apply
- Complete and submit the online application form
- Applications must be received by midnight (Kemptville time) on March 31, 2024
- • The application form enables applicants to upload photos of their products and their display setup. If an applicant would prefer to provide the photos via e-mail, they can send their photos to: This email address is being protected from spambots. You need JavaScript enabled to view it.
If You Are Accepted as an Artisan Vendor
- Successful Artisan Vendors will be notified, by e-mail, of their conditional acceptance by April 15, 2024.
- The conditional acceptance e-mail will include instructions on how to finalize the application process.
- Successful applicants must pay the full fee of $300 ($266 + $34 HST) by May 15, 2024, to maintain their selection as a Vendor.
- Vendors agree, as a condition of acceptance, to abide by all KLMF guidelines, rules and policies, including those outlined in the KLMF 2024 Vendor's Kit (which will be provided to all Vendors in advance of the Festival).
- Failure to send full payment by the deadline, or meet any other conditions, may result in withdrawal of the Artisan Vendor's conditional selection.
